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The Aim Higher Foundation (AHF) seeks to ensure that all children, regardless of background, can access a Catholic school. By providing student-based, tuition-assistance scholarships, AHF helps offset the cost of a Catholic school education for low-income and working class families. AHF is an independently operated, non-profit organization supported by those who believe in the transformational power of a Catholic education. Since 2012, AHF has awarded more than 16,000 scholarships worth $15 million.

The Aim Higher Foundation currently has one open position, posted May 23, 2025:

Position Title: Executive Assistant and Office Manager
Reports to: President

The Aim Higher Foundation seeks an Executive Assistant and Office Manager to provide comprehensive support to the President, serve as Liaison to the Board of Directors, oversee office operations, and assist essential advancement and scholarship initiatives. The position is an extension of the President’s office and a unique opportunity to assist in the leadership of the Foundation.

The ideal candidate is welcoming, quick thinking, adaptable , and highly organized. He or she should excel at managing information, streamlining processes, ensuring the fine details are considered and addressed, and anticipating the needs of a growing organization.

Primary Duties & Responsibilities:

Supporting the President's priorities and initaitives, and leading the administration of the President's office by:

  • Managing the President’s and team calendars, coordinating meetings and key events, and handling correspondence.
  • Organizing and maintaining the flow of information, including creating agendas, materials, and minutes for meetings, developing talking points, and managing sensitive information.
  • Coordinating and supporting the President’s daily schedule
  • Developing in-voice and accurate copy for emails, thank you notes, letters, reports and proposals for stakeholders.

Serving as Liaison to the Board of Directors and the Governance Committee by:

  • Overseeing and executing Board and committee logistics and projects
  • Planning Board and committee meetings and events
  • Supporting team members who serve as Committee Liaisons
  • Ensuring operational fidelity to AHF bylaws, charters, and policies

Overseeing the day-to-day operations of the office by:

  • Creating a welcoming, appropriately resourced, and mission-focused environment 
  • Monitoring and maintaining supplies and materials.
  • Understanding, maintaining and troubleshooting office equipment and IT problems.
  • Working with building management office when appropriate.

Assisting with essential advancement and scholarships initiatives by:

  • Processing financial transactions, including incoming donations, outgoing payments, reimbursements, tax letters, and check disbursements.
  • Maintaining up-to-date constituent records in the CRM and producing accurate queries and reports.
  • Supporting AHF events (occasional evening or weekend work may be required)
  • Other duties as assigned.

Qualifications

The Aim Higher Foundation’s core values state that we are: ‘people for others with focus, integrity, and attention to detail. Team members are committed to putting people first, finding delight in serving others, earning others’ trust, and staying focused on our mission. They are also able to demonstrate that the small things matter.

The ideal candidate also has:

• Deep respect for and commitment to the work to provide educational opportunities to children from all backgrounds.
• A successful history of providing support to executive leaders and boards and upholding a strict level of confidentiality
• A customer-service mindset and enthusiasm for being the organization’s first point of contact.
• Best-in-class verbal and written communications skills
• The ability to prioritize multiple tasks and meet deadlines with precision and professionalism.
• Advanced proficiency in Microsoft Office, Google Workspace, bill processing, and other nonprofit software systems.
• Conversational ability in Spanish

Additional information, Compensation, and Benefits:

This is a full-time (40 hours a week), mostly in-person position located in St. Paul, MN.

The starting salary range for this role is $48,000-$62,000. This range is a good faith estimate; we may pay more or less than the posted range, and this range may be modified in the future.

Benefits include generous PTO upon hiring, health insurance and, after 12 months of employment, access to a SimpleIRA retirement plan.

Application Process:

To apply, we ask that applicants submit a resume and cover letter addressed to the President of the Aim Higher Foundation. Please combine the resume and cover letter into a single PDF and send it to [email protected].

Applications will be accepted until the position is filled.

The Aim Higher Foundation does not have any other open positions at this time.  We invite you to stay in touch with us by subscribing to our newsletter and following us on our social media platforms: